ARTICLE I: NAME
The name of this organization shall be the Mount Holyoke College The Mount, an online student publication.
Article II: MISSION
The mission of the organization The Mount shall be:
To produce reliable and student-interest content while creating an environment for creative collaboration that is welcoming to students from all backgrounds and abilities.
Article III: PURPOSE
The purpose of the organization The Mount shall be:
To provide a safe and creative environment for team members to grow in the publication process and to produce work that they are interested in.
Article IV: MEMBERSHIP
Section 1: Membership in The Mount is open to all persons without regard to race, color, creed, religion, national or ethnic origin, sex, sexual preference, age, marital status, citizenship or handicap. All Mount Holyoke College students may be members.
Section 2: Hazing will not be used as a condition of membership in this organization. All active members will sign the yearly anti-hazing waiver as required by Massachusetts state law.
Section 3: A person can become a member through informal application where they meet with the E.I.C and discuss their interests and strengths to decide where they would best fit on within the team.
Article V: OFFICERS
Section 1: The officers shall consist of a Editor-in-Chief, Managing Editor, Publisher, Copy Chief, Head of Photography, Head of Graphics and Secretary. The officers shall be responsible for all administrative duties of The Mount.
Section 2: Conditions and eligibility of serving as an officer are: must have been a member of the org or one semester prior.
Section 3: The Editor-in-Chief shall have the power to establish and maintain operation procedures of the org, call meetings, and answer for all actions of the other officers. The Editor-in-Chief shall be able to vote in all decisions affecting the org. It is the job of the Editor-in-Chief to oversee all aspects of publishing and ensure that the publication deadline is met each month, as well as, oversee the other board staff members.
Section 4: The Managing Editor shall assist the Editor-in-Chief with all administrative duties and assume those duties in the absence of the Editor-in-Chief. It is the role of the Managing Editor to keep up-to-date on all content during each month and to oversee the editors.
Section 5: The Secretary shall keep accurate and detailed records of all meetings and affairs, send/transmit official correspondence for The Mount, and coordinate preparation and distribution of all flyers, handouts and publications.
Section 6: The Publisher shall serve as an Authorized Signer for the SGA Business Office. They will work with the SGA Ways and Means to apply for fundings. They will be will knowledgeable on the Ways and Means guidelines and train their organization on them. It is the role of the Publisher to plan and run all PR endeavors each month.
Section 7: Officers shall hold their position for one academic year. At the end of the spring semester, elections will be held and if an officer wishes to remain in their position, they must run for their office again. The election process will include a week of campaigning followed with a short speech form each candidate and then a ballot voting process.
Section 8: An officer may be removed if they consistently fail to follow through with their responsibilities and fail to communication with the other board members.
Section 9: If an officer is removed from their position, the position will be opened first to the other members of the team before being opening to an outside person and shall be evaluated on a case-by-case basis.
Article VI: OPERATING PROCEDURES
Section 1: Meetings.
Meetings will be held in the evening of the first and third week of every month decided each semester based on the schedules of the Board and Editors.
Section 2: Decision Making.
Decisions are made by voting from the board with a 75% majority to pass. However, large impacting issues will be voted on by all org members needing the same majority to pass.
Section 3: Attendance Policy.
Board members and section editors are required to attend meetings and must communicate with the the board if they need to be absent.
Section 4: Communication.
Communication is crucial in the publication and planning of The Mount. Email shall be the main ways of communication, but other forms such as text messaging or phone calls will be used when it is more practical.
Section 5: Removal of Officers.
An officer may be removed if they consistently fail to follow through with their responsibilities and fail to communication with the other board members.
The process of removal will be a scheduled meeting with the Editor-in-Chief and the Managing Editor at mutually decided time and place to discuss the circumstances causing the failure to meet expectations and if it is absolutely necessary to remove them from their position.
Section 6: Elections.
Officers shall hold their position for one academic year. At the end of the spring semester, elections will be held and if an officer wishes to remain in their position, they must run for their office again. The election process will include a week of campaigning followed with a short speech form each candidate and then a ballot voting process.
A two-thirds majority is necessary to meet quorum to elect an officer.
Article VII: Finances
Section 1: Ways and Means Guidelines
As a registered Mount Holyoke College Student Organization we will comply with the Ways and Means Guideline. We understand that not all projects and events will get fully funded.
Section 2: Fundraising
Fundraising shall be done when members wish to raise money for an extra group event or activity.
Article VIII: Jurisdiction
Section 1: Honor Code
The Mount is subjected, as a recognized student organization to the rules, regulations, and policies of Mount Holyoke College including but not limited to the Honor Code, Student Handbook and Student Org Handbook.
Article IX: Advisor
The Faculty Advisor to The Mount is asked to provide support to the org through guidance in leadership, publication and moral support. The Advisor is asked to come to a Staff Meeting twice a semester.
Article X: Dissolution
Section 1: This Student Organization will be dissolved by a two-thirds majority of quorum votes to do so, or when the Student Organization fails to complete the College required recognition process for two consecutive academic years. In the event of the Student Organization’s, all Student Organization financial assets become property of the Student Government Association and shall be added to allocation designated for recognized student organizations. All additional assets become property of the Office of Student Programs.